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Engagement Coordinator / Associate Project Manager
- August 29, 2023
Job Details:
- Full Time
- Hybrid / In-Person in Pittsburgh, PA
Required Qualifications:
- Min 5 years experience in community relations, project administration, community development, and/or government relations
- A Bachelors or Masters Degree in law, political science, public administration, public policy, or related field
- Consulting Experience Highly Preferred
- PMP Certification Preferred
- Valid Drivers License
Pay & Benefits:
- Salary; $65,000 – $78,000 per year based on experience
- PTO
- Health Plan
- Dental Insurance
- Vision Insurance
- 401 (k)
- Professional Development Assistance
- Tuition Reimbursement
Job Description
As an Engagement Coordinator / Associate Project Manager, this position is responsible for supporting business development, outreach and relationship building, and growing the company brand. This will include providing project advisory and project management services to public and private sector clients for building and infrastructure construction, urban planning, public outreach and redevelopment projects. This position is an integral member of the project team responsible for delivering building development projects of varying size and complexity. This position is responsible for directing, organizing and controlling project activities, under the direction of Director of Communications.
This position is responsible for various activities which are related to business development and project tasks. General duties include: assisting in marketing and public relations, serving as a community liaison, and completing project specific tasks as designated. These efforts could include organizational and project-related functions such as media, community, consumer, industry, and governmental relations; political campaigns; and interest group representation. The candidate will deal with public and stakeholder involvement and participation projects. The candidate must have the understanding and the ability to work with diverse stakeholder groups, and must work well with minimal instruction or supervision.
Job Responsibilities
80% – Project Manager – Consulting/Client Relations/Creation of Client Deliverables/Strategic Planning
- Develop and implement outreach and involvement initiatives in accordance with client’s requirements including working across diverse community and neighborhood settings
- Record and maintain accurate documentation of public events, publications, and interactions including meeting summaries, attendance, comments, etc.
- Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others
- Develop project organization and work plans
- Track the progress and quality of work being performed
- Use project scheduling and control tools to monitor projects plans, work hours, budgets, and expenditures.
- Effectively and accurately communicate relevant project information to the client and project team
- Ensure clients’ needs are met in a timely and cost-effective manner
- Attend, facilitate, present, and coordinate logistics, collateral materials, and displays for stakeholder, public, or community meetings or forums
- Keep the PM and others informed about project status and issues that may impact client relations
- Plan outreach initiatives targeting stakeholders, elected officials, and municipal representatives including the development of outreach materials
- Strengthen and build upon existing relationships with various stakeholder groups, foundations, non-profit and for-profit entities
- Coordinate assigned activities with key stakeholders in the community
- Attend client meetings and assist with determination of project requirements
- Draft and issue project proposals, RFP’s, budgets, and preliminary schedules
- Prepare project organization and communication charts
- Chair site meetings and distribute minutes to all project team members
- Track the progress and quality of work being performed by design disciplines/trades
- Use project scheduling and control tools to monitor projects plans, work hours, budgets and expenditures
- Effectively and accurately communicate relevant project information to the client and project team
- Ensure clients’ needs are met in a timely and cost-effective manner
- Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others
- Develop government and community relations plan
- Expand the Company’s exposure through networks in the region
- Prepare and disseminate information regarding the Company through various sources
- Attend various meetings and seminars to look for opportunities to expand the Company’s exposure
- Identify opportunities to expand Company brand and influence
- Identify and monitor competitors, and research market conditions or changes in the industry that may affect sales
- Play an instrumental role in the development of new services – from the initial brainstorming and competitive analysis through product rollout
- Attend business development events and serve as a “face” of the company to potential clients and contacts
- All other duties assigned by the director
Qualifications & Skills
- Experience in collecting and compiling research materials.
- Proficiency in MS Office.
- Creativity, initiative, good judgment, and the ability to express thoughts clearly and simply.
- Demonstrated willingness to be flexible and adaptable to changing priorities.
- Decision-making and problem-solving skills.
- Ability to network on a variety of levels.
- Analyze situations accurately and recommend an effective course of action.
- Work independently with little direction.
- Strong multi-tasking and organizational skills.
- Meet tight schedules and timelines.
- Physical ability to cope with long hours and a stressful work environment.
