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Engagement Coordinator / Associate Project Manager

Job Details:
  • Full Time
  • Hybrid / In-Person in Pittsburgh, PA
Required Qualifications:
  • Min 5 years experience in community relations, project administration, community development, and/or government relations
  • A Bachelors or Masters Degree in law, political science, public administration, public policy, or related field
  • Consulting Experience Highly Preferred
  • PMP Certification Preferred
  • Valid Drivers License 
Pay & Benefits: 
  • Salary; $65,000 – $78,000 per year based on experience
  • PTO
  • Health Plan
  • Dental Insurance
  • Vision Insurance
  • 401 (k)
  • Professional Development Assistance
  • Tuition Reimbursement
Job Description

As an Engagement Coordinator / Associate Project Manager, this position is responsible for supporting business development, outreach and relationship building, and growing the company brand. This will include providing project advisory and project management services to public and private sector clients for building and infrastructure construction, urban planning, public outreach and redevelopment projects. This position is an integral member of the project team responsible for delivering building development projects of varying size and complexity. This position is responsible for directing, organizing and controlling project activities, under the direction of Director of Communications.


This position is responsible for various activities which are related to business development and project tasks. General duties include: assisting in marketing and public relations, serving as a community liaison, and completing project specific tasks as designated. These efforts could include organizational and project-related functions such as media, community, consumer, industry, and governmental relations; political campaigns; and interest group representation. The candidate will deal with public and stakeholder involvement and participation projects. The candidate must have the understanding and the ability to work with diverse stakeholder groups, and must work well with minimal instruction or supervision.

Job Responsibilities

80% – Project Manager – Consulting/Client Relations/Creation of Client Deliverables/Strategic Planning

  • Develop and implement outreach and involvement initiatives in accordance with client’s requirements including working across diverse community and neighborhood settings
  • Record and maintain accurate documentation of public events, publications, and interactions including meeting summaries, attendance, comments, etc.
  • Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others
  • Develop project organization and work plans
  • Track the progress and quality of work being performed
  • Use project scheduling and control tools to monitor projects plans, work hours, budgets, and expenditures. 
  • Effectively and accurately communicate relevant project information to the client and project team
  • Ensure clients’ needs are met in a timely and cost-effective manner
  • Attend, facilitate, present, and coordinate logistics, collateral materials, and displays for stakeholder, public, or community meetings or forums
  • Keep the PM and others informed about project status and issues that may impact client relations
  • Plan outreach initiatives targeting stakeholders, elected officials, and municipal representatives including the development of outreach materials
  • Strengthen and build upon existing relationships with various stakeholder groups, foundations, non-profit and for-profit entities
  • Coordinate assigned activities with key stakeholders in the community
  • Attend client meetings and assist with determination of project requirements 
  • Draft and issue project proposals, RFP’s, budgets, and preliminary schedules 
  • Prepare project organization and communication charts 
  • Chair site meetings and distribute minutes to all project team members 
  • Track the progress and quality of work being performed by design disciplines/trades 
  • Use project scheduling and control tools to monitor projects plans, work hours, budgets and expenditures 
  • Effectively and accurately communicate relevant project information to the client and project team 
  • Ensure clients’ needs are met in a timely and cost-effective manner 
  • Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others
20% Communication – Business Development/Network Engagement/Marketing/Branding
  • Develop government and community relations plan 
  • Expand the Company’s exposure through networks in the region 
  • Prepare and disseminate information regarding the Company through various sources 
  • Attend various meetings and seminars to look for opportunities to expand the Company’s exposure 
  • Identify opportunities to expand Company brand and influence 
  • Identify and monitor competitors, and research market conditions or changes in the industry that may affect sales 
  • Play an instrumental role in the development of new services – from the initial brainstorming and competitive analysis through product rollout 
  • Attend business development events and serve as a “face” of the company to potential clients and contacts 
  • All other duties assigned by the director
Qualifications & Skills
The position requires excellent skills in time management, organization, and the ability to communicate effectively across various mediums. In addition, the position requires, but is not limited to, the following: 
Effective communication skills including verbal, written, and presentation skills. 
  • Experience in collecting and compiling research materials. 
  • Proficiency in MS Office. 
  • Creativity, initiative, good judgment, and the ability to express thoughts clearly and simply. 
  • Demonstrated willingness to be flexible and adaptable to changing priorities. 
  • Decision-making and problem-solving skills. 
  • Ability to network on a variety of levels. 
  • Analyze situations accurately and recommend an effective course of action. 
  • Work independently with little direction. 
  • Strong multi-tasking and organizational skills. 
  • Meet tight schedules and timelines. 
  • Physical ability to cope with long hours and a stressful work environment.

Dave Broniecki
Data Engineer, Associate Project Manager

Dave is a NASSCO certified Mechanical Engineer. Specializing in retrieving and analyzing data from various sources to support condition assessment and capital improvement planning activities. Utilizing data to coordinate and track progress on key organizational performance indicators, he assists stakeholders in making decisions related to strategic planning. He has been integral in establishing data management programs essential for planning the future repair and management of large-scale sewer networks.  David works with clients to develop training programs and SOPs that address current maintenance needs and future Capital Improvement Planning.


Christine Barton, PE, PLS
Project Engineer

Christine Barton is a registered civil engineer and land surveyor with expert experience in site design, land development, water resources design for civil/site projects including layouts, utility plans, and permitting, and coordination/management of field survey work.  She has successfully held positions as project manager, project designer, and office manager to serve the needs of the clients within the residential, commercial, military, industrial, and healthcare industries. Core proficiencies include coordination with local land development planning agencies, county conservation districts, the Pennsylvania Department of Transportation, and the  Pennsylvania Department of Environment.


Irvin Williams, President

As the President and founder of E. Holdings, Irvin is currently focused on the company’s succession, strategic growth, and development. He has both a professional and personal interest in Pittsburgh’s success.  A Pittsburgh native and founder of several development companies, he has an extensive understanding of finance and business, which are vital to the success of this company. He has served in numerous management positions including financial advisor, senior vice president, project manager, general contractor, developer, and construction manager. Active in the local community, he made the decision to dedicate his expertise to rebuilding economically sustainable communities with the approval of their existing residents. In 1996, he and his wife became the first African Americans in Western Pennsylvania to develop and own a commercial office building, Williams Square. He graduated from Pennsylvania State University with an AAS in Mathematics.

Contact: | 412-434-6290

Amy Wiles, AICP
Manager of Planning & Design

Amy’s professional experience crosses a variety of disciplines, ranging from county and multi-municipal comprehensive plans and land use ordinances (zoning and subdivision and land development) to specialized planning studies, such as wayfinding master plans and parks, recreation, trails and greenways plans. She has been employed by E. Holdings for two years and has 20 years of professional experience.

Contact: | 724-448-0286

Alexis Meier, MPP
Director of Communications

Alexis is the Director of Communications at E. Holdings. There she has worked as the Municipal Coordinator for an in-depth municipal assessment project for the Allegheny County Sanitary Authority (ALCOSAN). She oversees all of E. Holding’s public relations and public outreach efforts. She also brings experience as a Government Affairs Manager for Duane Morris Government Strategies. She worked on community development projects and developing and executing government relations strategies as well as fundraising efforts. She has also spent time navigating our political system in Washington D.C. as the Legislative Staff Assistant for U.S. Senator Rick Santorum. Her understanding of legislation and politics gives her a unique viewpoint when collaborating on civic projects. 

Contact: | 412-656-8850

Janai Williams Smith, MCP
Managing Director and EVP

Janai Smith is the Managing Director and Principal of E. Holdings, Inc. Janai is a versatile, goal-oriented Program Manager with 20+ years of experience supporting the strategic direction of large-scale programs, setting budgets and managing risks while achieving overall company goals and exceeding customer expectations. As a planner and economist, Janai has been involved in a diverse array of projects, among them master plans, urban revitalization plan, visioning studies, brownfield and infill redevelopment projects, strategic planning and infrastructure improvement programs.

Janai’s interest in urban planning, design and infrastructure programs is rooted in a passion for the creation of sustainable communities that deliver equity in planning and implementation by making connections with people and their built environment. Her affinity for complex problem-solving can be seen in the diverse array of projects in which she’s been engaged from revitalization plans for depressed urban neighborhoods to brand new communities and programs. Leading a process-oriented, multidisciplinary team, Janai’s dedication to achieving consensus in her client’s goals and stakeholders’ vision has made a significant contribution to the successful development of numerous projects. 

Contact: | 412-728-5726