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Job Description

We’re hiring a highly skilled Administrative Coordinator to provide comprehensive support to our Management Team, including the Managing Director/EVP and Department Managers. This role is ideal for a proactive, organized, and resourceful professional who can anticipate needs, manage priorities, and ensure smooth operations

As a trusted administrative partner, you will coordinate workflows across departments, support strategic initiatives, and keep leadership focused on business growth. This position is hands-on, fast-paced, and central to the firm’s day-to-day operations.

What You’ll Do 

Executive Support 

• Provide high-level administrative support, including calendar management, travel coordination, expense reporting, and professional correspondence 
• Draft, proof, and edit reports, presentations, and communications 

Meeting & Event Management 

• Schedule, organize, and prepare materials for internal meetings 
• Take ownership of agendas, logistics, and follow-up action items 
• Coordinate internal events and special initiatives 

Strategic & Operational Support 

• Anticipate needs and proactively address potential issues 
• Support business development efforts, including maintaining the business development database and assisting with project setup 
• Conduct research and prepare executive briefings to support decision-making 

Liaison & Relationship Management

• Build strong working relationships across teams and with external partners 
• Handle sensitive and confidential information with discretion 

Office & Team Support 

• Collaborate with staff to enhance efficiency and operational workflows 
• Support special projects, presentations, and organizational initiatives 

Qualifications 

• 7–10 years of experience as an Executive Assistant or Administrative Coordinator 
• Bachelor’s degree in Business Administration or related field preferred 
• Exceptional organizational skills with the ability to multitask and prioritize effectively 
• Strong written and verbal communication skills, including professional business writing 
• Proficiency in Microsoft Office Suite, SharePoint, and Google Workspace 
• Experienced with Zoom and Microsoft Teams for virtual collaboration 
• Demonstrated sound judgment, discretion, and professionalism 
• Strong initiative, problem-solving abilities, and resourcefulness 
• Polished interpersonal skills and executive presence 

Licenses/Certifications: 

• Valid driver’s license 

Why You’ll Love Working Here 

You’ll work closely with senior leadership and play a critical role in high-level operations. Your work will directly influence the firm’s efficiency, strategic initiatives, and overall success. We offer a collaborative, dynamic, and supportive environment where your contributions are visible and valued.