Join our team!

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• Administrative / Operation Coordination – The incumbent must be a self-starter, able to work independently, proactively address issues and represent E. Holdings’ internally and externally in a positive manner. Excellent communication, interpersonal skills, self-motivation, reliability and professional demeanor are required. Proficient in Outlook, MS Office, Word, Excel, PowerPoint, and SharePoint software. Working knowledge of Access and Pivot tables.
• Calendar Management – Set up and organize meetings. Manage schedule and conflicts. Ensure proper location, travel between locations, and tools are in place. Timely action is to be taken when setting up meeting requests and accounting for any travel time to attend meetings. Meeting requests are completing utilizing proper tools including, Conference Calls, Skype conferencing and video conferencing as needed.
• Travel Arrangements, Trip Logistics and Agendas – Arranges door-to-door logistics for any travel. Creates agenda with any required logistics or travel times. Supports logistics should an issue arise during travel.
• Report Consolidation – Set timelines to create required reports, example monthly reports. Request input from stakeholders, consolidates responses, following review and edit, and submits in a timely manner.
• Email Management – Is prompt and proactive with personal email. Has access to executive email to identify critical messages that require prompt reply, and proactively addresses. Cleans and screens email, removing spam, sales requests, and old meeting notice(s) that have been accepted.
• Process Simplification – Completes one improvement project each year that creates productively or simplifies a process. This may include created new processes to simplify a current task.

• Document and Presentation editing/filing and organization – Supports projects and project managers in their communication and documentation. Proof reading critical documents, formatting and editing presentations or letters to improve design, grammar and effectiveness. Organization of files and retained information. Uses SharePoint, network drives and files to ensure materials are organized and accessible as needed. Ensures full compliance with document retention policies.
• Lead critical meetings/visits– Focal point for all guest that are hosted by the supported Executive. Ensures agenda and logistics are complete for meetings including project meetings, customer meetings, executive communication meetings and technology reviews. For major meetings/events, the incumbent would set calendar, ensure invites are accurate, establish preparation schedule, consolidate agenda, schedule dry runs, and arrange logistics including transportation, food, handouts and locations.
• Project Controls – Understand the principles of cost control, planning/scheduling, and estimating. Have a basic understanding of the relationships between the project controls functions—estimating, planning/scheduling, cost control, and risk management. Review key aspects of the project contract. With the guidance of lead project control staff, assist with cost controls, planning/scheduling, and estimating activities that support the overall proposal strategy or project requirements. Understand the cross-discipline relations within the project team. With the guidance of lead project controls staff, execute proper controls to proactively support, monitor, and communicate budget, actual status, and forecast costs, labor hours, and quantities for projects within a specific business group. Collect and input timely and accurate cost data for cost report development.

Qualifications & Skills